Scheduler
Position Summary
Under general supervision, schedules all K-12 education activities
and related events. Prepares and maintains required documentation.
Provides data reports to Director.
Responsibilities
- Coordinates the scheduling of school groups, challenger
missions, and related events using VISTA software. Works with
science center personnel to ensure a well coordinated and positive
visitor experience.
- Coordinates delivery of classes and teacher assignments
to insure best possible visitor experience.
- Responds to telephone, email and in person inquiries from
prospects about their event needs and/or interests. Assists
clients with pricing, payment, schedules, deposit requirements
and program activities.
- Mails out invoices, confirmations and schedules.
- Receives payments for school visits and handles purchase
order billing as necessary. Prepares payments for accounting
deposits.
- Greets visiting groups upon arrival at the Center and orients
them to their scheduled activities; assist groups in planning
and preparation of activities during visit; aids in instructional
efforts as appropriate.
- Disseminates information packets about CSSC to potential
visitors.
- Prepares and distributes post-event evaluation surveys and
forwards recommendations for improvements and overall client
satisfaction to appropriate staff.
- Maintains master calendar with scheduled school group visits
and related events.
- Prepares monthly reports on attendance numbers.
- Tracks and assists with special bookings that are grant
funded.
- Contributes to the content and procedures of the education
catalogue.
- Assists with marketing of schools programs, teacher professional
development, summer camps and other related education activities.
- Provide on-site assistance during events when needed.
- Other duties as assigned
Requirements
Strong customer service and teamwork skills.
- Strong organizational and project management skills.
- Strong interpersonal and written communication skills.
- Exceptional attention to detail.
- Proficient with Microsoft Office
- Outstanding analytical and creative skills.
- Strong problem solving skills.
- Ability to organize and execute multiple event planning
tasks.
- Ability to effectively administer and coordinate a
variety of concurrent and ongoing activities.
- Ability to work well under pressure
Education/Qualifications
Associate's degree (A. A.) or equivalent from two-year
college or technical school; and one to two years related
experience and/or training; or equivalent combination of
education.
Benefits
Chabot Space & Science Center offers a comprehensive benefits package
including a flexible spending program, medical, dental, vision, short/long term
disability, retirement plan 403(b), employee assistance program and four weeks
paid time off. Employees are eligible for these benefits on the first day of the
month following 30 days of employment.
Compensation
Salary for this position is commensurate with other non-profit organizations
and will be commensurate with experience.
Job location is Oakland
- This is at a non-profit organization.
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial
interests.
- Reposting this message elsewhere is NOT OK.
Application Process
Mail resume and cover letter to:
Human Resources Department
Chabot Space & Science Center
10000 Skyline Blvd,
Oakland, CA 94619
email:
Fax: 510-336-7491
* * We thank all applicants for their interest; however, only
those applicants under consideration will be contacted.
CSSC is an Equal Opportunity Employer.
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