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Campaign Coordinator

Reporting to the Associate Director of Development, the Campaign Coordinator will support the Director of Institutional Advancement, the Associate Director of Development and development department staff, CEO, Board members and other volunteers and consultants in their work on the Redwoods capital project and comprehensive campaign.


  • Provide overall and day-to-day campaign management and organization including qualifying and prioritizing prospects, tracking prospects, task assignment, and maintenance of timelines.
  • Manage prospect lists and research, establish priorities, develop and coordinate the implementation of targeted cultivation plans and solicitation strategies for a range of prospects; prepare and provide support to staff, board members and volunteers for solicitations.
  • Work collaboratively with the Associate Director of Development to cultivate identified institutional prospects and oversee foundation and government grant proposals.
  • Schedule meetings, prepare talking points, assemble presentations, and full meeting prep for, Board members, campaign volunteers and IA staff, including monthly fundraising progress reports comparing results to planned targets and inform the campaign team of project status and deviation from goals.
  • Work collaboratively with the Associate Director of Development to incorporate campaign messaging into non-campaign related individual gift solicitations, tracking and acknowledgements (such as the annual appeal).
  • Conceptualize and supervise campaign cultivation and recognition events.
  • In collaboration with the volunteer campaign chair(s), recruit and manage campaign volunteers; schedule and staff the campaign leadership meetings.
  • Ensure that data related to prospects and donors is recorded and tracked in Raiser’s Edge; manage campaign record keeping, evaluate progress towards goals, prepare periodic reports on fundraising and present to the Board and senior staff; recommend revisions to the fundraising plan, as needed, to meet goals.
  • Ensure donor acknowledgement, stewardship and public recognition, as appropriate.
  • Oversee acknowledgement of all pledges and preparation of pledge payment reminders and pledge agreements.
  • Write all campaign correspondence including solicitation proposals, meeting requests, and meeting follow up.
  • Manage the writing and development of capital campaign print and electronic collateral materials and coordinate their design and production.
  • In coordination with the Manager of Marketing and Public Relations, coordinate external campaign communications, creating content for the e-newsletter and talking points for the media; integrate campaign milestones into ongoing public relations outreach.
  • Maintain master campaign calendar to maximize cultivation events and keep campaign committee on track.
  • Organize and monitor volunteer assignments and follow-up, and assist in all aspects of campaign-related events.
  • Ensure compliance with fundraising policies, goals and procedures.
  • Other duties as assigned.


  • Bachelor’s Degree required.
  • 3+ years of professional experience in fundraising with a track record of success with individual donors and major gifts, with specific experience in a capital campaign.
  • Knowledge of Bay Area, and national philanthropic communities, ideally past or existing relationships with those that support science education, environmental education, and/or science centers or children’s museums.
  • Experience in scheduling and staffing solicitation calls and conducting follow up and stewardship.
  • Superior verbal and written communication skills; research skills are essential.
  • Excellent interpersonal, analytical and organizational skills, capable of working effectively with board members, staff members, volunteers, consultants and donors/prospects.
  • Experience in managing a budget.
  • Experience in producing campaign materials.
  • Energetic, self-motivated, flexible and adaptable with a sense of humor, able to multi-task and work independently.
  • Computer fluency in MS Office, Raiser’s Edge or other donor database software, web applications, and other resources to locate financial and philanthropic information.


The salary range for this position is $40,000 - $47,000/yr commensurate with experience.


Salary for this position is commensurate with other non-profit organizations and will be commensurate with experience.

Job location is Oakland

  • This is at a non-profit organization.
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Mail resume and cover letter to:

Human Resources Department
Chabot Space & Science Center
10000 Skyline Blvd,
Oakland, CA 94619
email: hr@chabotspace.org
Fax: 510-336-7491

* * We thank all applicants for their interest; however, only those applicants under consideration will be contacted.

CSSC is an Equal Opportunity Employer.